Why Strict Time Periods Are Problematic
This issue arises due to a Pennsylvania Commonwealth Court (an appellate court) decision dated March 17 in the case of G. L. v. State Ethics Commission. My thanks to Patty Salkin's Law of the Land blog for posting about this decision.
In a proceeding involving a city council member, the state EC filed an amended findings report after the required 360-day period. The court found that, had no findings report been filed within this period, the complaint would effectively be dismissed. The argument is that since no findings report can be filed after the period ends, and no violation can be found without a findings report, there is no violation.
But since there was an original findings report and it provided enough evidence to show a violation of the state ethics code, the lateness of the amended report in this case was irrelevant.
I'm not a big fan of strict time periods, because things sometimes go wrong, and many of these things are outside the control of an ethics commission. I am referring to such things as EC budget cuts, hiring freezes, newly discovered information, intimidated witnesses, actions brought by the respondent (sometimes including temporary restraining orders and determinations that an investigation must be delayed until a court decision is reached (with appeals)), and the inability to get a quorum (sometimes due to the intentional failure of elected officials to make appointments to the EC). With respect to hearings, they often have to be continued because respondent's counsel can't make it, and other reasons outside the control of the EC.
In short, things happen, some of these things are in the control of the respondent or his allies, and most of these things should not have any effect on the proceedings.
Time limits such as the one in the Pennsylvania case appear in ethics codes for two reasons. One is to ensure that ethics proceedings are not drawn out. This is the reason that the City Ethics Model Code once contained strict time limits for the hearing process, although not for the investigation process. But after more thought, we decided to ease the time limits and the extension process, because of the many reasons extension can become necessary and the many ways in which a respondent can take advantage of time limits in order to seek the dismissal of a complaint. (Click here to read the City Ethics Model Code provision.)
A good way to have time limits for guidance, but to allow for unexpected events, is to have an extension provision, like the one below. Note the important second sentence, which recognizes the difficulty of getting a quorum. There's nothing worse than having a quorum problem lead to the dismissal of a proceeding.
4. Extension of time. Extensions of time to any of the time limitations specified in this section may be granted by the Ethics Commission upon a vote of four sitting members. If no meeting can be held before such time limit runs out, the chair may extend the limit until the following meeting.
a. The Ethics Commission must give written notice of any extension(s) of time to the respondent and the complainant.
b. No extensions may be given for time periods required for notification.
As long as delay is a principal legal tactic, and volunteer boards have trouble obtaining information, meeting, and making decisions, time and extension limits should not be too strict.
Director of Research, City Ethics